GL Codes are accounting codes that are linked to your vendor items within invoices. GL codes are normally listed as your Costs of Goods Sold within your Chart of Accounts in your accounting software. (See image below.)
Accessing Accounting Codes
Go to Menu, Food Cost Configuration, Configure Inventory, and click the Accounting Codes tab.
Adding Accounting Codes to QSROnline
Please ensure your accounting codes match those of your accounting software.
- Click New and enter the GL codes. Repeat this step as needed.
- Click Save GL Mapping when complete.
- Click Edit if any GL codes need to be updated. NOTE: If GL codes are changed after mapping has been completed all items previously mapped will need to be mapped again. Before this change, please reach out to support@qsronline.com for assistance.
- Click Save GL Mapping when complete.
Linking GL Codes to Purchases
Once the GL codes have been set up within QSROnline, it is time to link/map them to all the items you have purchased.
- Click on the Status tab.
- Open the Invalid Accounting Codes tab.
- For each vendor item, use the drop-down arrow in the Company GL Code column to select the appropriate accounting code for each item.
- To save your changes, click on the Save GL Mapping button.
Deleting GL Codes to Purchases
Click the Delete button to remove a GL code.
NOTE: If GL codes are deleted after mapping has been completed all items previously mapped will need to be mapped again.