Objective
GL Codes are accounting codes that are linked to your vendor items within invoices. GL codes are normally listed as your Costs of Goods Sold within your Chart of Accounts in your accounting software. (See image below.)
To access the Accounting Codes Tab:
- Click Menu > Food Cost > Food Cost Configuration > Configure Inventory
- Select the Accounting Codes tab
Features
- Search: Underneath the column header, there is a search text box. In this box, you can search for a specific Company GL Code.
- Sort: If you click on the column header, you will have the ability to sort the Accounting Codes list by ascending/descending order.
- New: To add a new Accounting Code to your list, click on the “New” hyperlink to the left of “Company GL Code”.
- Export: You can export the vendor items list as an .XLSX spreadsheet by choosing a vendor and clicking the Export button at the bottom left-hand corner.
Adding an Accounting Code
- Once you click the “New” hyperlink located to the left of “Company GL Code”, you will notice a new row appear directly under the search field.
- Type out the GL Code you would like to add to QSROnline and click the “Update” button and you will notice the GL Code populate in your Accounting Codes list.
Editing an Accounting Code
- To edit an Accounting Code, simply click on the “Edit” hyperlink to the left of the GL Code in your list and an editable text box will appear. Adjust the code accordingly and select the “Update” button.
Linking Accounting Codes to Purchases
Once the GL Codes have been set up within QSROnline, you will want to link/map them to all Vendor Items that have been purchased.
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- Navigate to the “Status” tab as shown in the screenshot above and click the “Invalid Accounting Codes” tab.
- For each vendor item, use the drop-down arrow in the light yellow column to select the appropriate accounting code for each item.
- Save your changes by clicking the “Save GL Mapping” button in the left-hand corner.